Administrative AssistantKeystone Tax Service
Job Start Date:01/27/2025Type of Position:Full-time, Part-time or Temporary
Number of Openings:2
Job Location & Contact:
405 Main Street
Pennsburg, PA18073
2156797227
Email
Job Description:
We are looking for a highly motivated and reliable Administrative Assistant to provide essential support to our tax professionals and ensure the efficient day-to-day operations of the office. This role requires excellent communication skills, a strong work ethic, and a keen attention to detail. You will be responsible for handling a variety of administrative tasks, assisting with client communication, and helping maintain office organization during peak tax season and beyond. Key Responsibilities: Greet clients and answer inquiries via phone, email, and in person in a professional and friendly manner Schedule appointments and manage office calendar for tax professionals Prepare and organize client files, including tax documents and other important paperwork Assist in the preparation of tax returns and related documentation (training provided) Maintain filing systems, both electronic and physical, ensuring accuracy and confidentiality Process incoming and outgoing mail and packages Handle general office duties such as ordering supplies, coordinating office maintenance, and ensuring a clean and organized work environment Communicate with clients regarding document submission, tax return status, and appointment reminders Assist in managing office billing, invoicing, and payments as needed
Experience Required:
High school diploma or equivalent required; Associate’s degree or higher preferred Previous administrative or office experience, ideally in a tax, accounting, or financial services environment Strong organizational skills with the ability to manage multiple tasks and deadlines Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.) Excellent verbal and written communication skills Detail-oriented and capable of maintaining confidentiality Ability to work independently and as part of a team Prior experience with tax preparation software (e.g., QuickBooks, Drake, or similar) is a plus but not required
How to Apply:
Please submit your resume to info@keystonetaxservice.com. Applications will be reviewed on a rolling basis, and we encourage you to apply soon!
Application Deadline:
May 31, 2025
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